Estimates & Invoicing Assistant — Contractors

Keep a contractor's quotes going out fast and invoices getting paid. This full-time role turns the owner's field notes into clean estimates and keeps cash flowing.

What you'll own:

• Build estimates and quotes from the owner's notes, photos, and voice memos
• Send quotes promptly and follow up until the customer decides
• Create and send invoices; track payments and chase overdue balances
• Place and track supplier/material orders
• Keep job costing, receipts, and records organized for the bookkeeper

You're a strong fit if you have:

• 2+ years in estimating, invoicing, AP/AR, or contractor office admin
• Strong attention to numbers and detail
• Comfort with QuickBooks plus a field-service tool (Jobber, Housecall Pro, ServiceTitan)
• Professional discretion with pricing and financial information

Schedule & employment:

• Full-time, 40 hrs/week, Monday–Friday, aligned to U.S. business hours
• Fully remote — work from a quiet home office anywhere in your time zone
• Employed through Marlow (not freelance or gig work), with paid training
• Long-term placement with one client team, supported by Marlow's platform and ops

Why Marlow:
We recruit, train, and employ executive assistants who work remotely with growing
U.S. businesses. You get a real career — steady hours, paid onboarding, ongoing
training, a supportive ops team, and tools that make great work visible — instead of
chasing one-off gigs. We invest in people who want to grow with the clients they support.